Please apply with CV to hr@indexp.com
Position: Human Resources Administrator
Reporting To: Group Human Resources Manager
Job Summary:
As a Human Resources Administrator, you will assist the IFG Group and in particular the HR department in various administrative tasks to ensure the smooth and efficient operation of HR processes.
The IFG Group consists of Independent Express Cargo Ltd, The Pallet Network (Irl) Ltd, IFG Home Delivery Ltd, Langan Couriers Ltd and Landbridge Ltd.
Key Responsibilities:
Employee Relations
- Assist with the recruitment process by posting job openings, scheduling interviews, and coordinating candidate communication.
- Support with new employee onboarding, including preparing paperwork, arranging orientations, and ensuring a smooth transition for new hires.
- Assist in organising training sessions and development programs for employees.
- Ensure that HR policies and procedures are followed and assist in the enforcement of company policies.
- Maintain and update employee records, to ensure accuracy and compliance with company policies and legal requirements.
Systems
- Assist with the maintenance and updates of the HR Information System (HRIS).
- Prepare and maintain HR reports and metrics to support decision-making by management.
- Provide payroll assistance, such as timekeeping, record-keeping, and addressing employee enquiries.
Support
- Handle general administrative duties such as filing, data entry, and correspondence as required.
- Serve as a first point of contact for employee enquiries, providing guidance on basic HR matters and escalating complex issues when necessary.
- Ensure a positive and confidential employee experience by maintaining discretion and professionalism in all HR matters.
Personal Attributes:
- Collaborative and team-oriented
- Flexible and adaptable in a dynamic environment
- High attention to detail
- Ability to manage pressure and meet deadlines
- Self-motivated with a strong sense of initiative
- Capable of working independently with minimal supervision
- Committed to task completion and follow-through
Experience:
- Proven administrative experience in a professional setting
- Experience in people coordination or support
- Demonstrated success in administrative roles with measurable contributions
- Working knowledge or experience with HRIS systems or equivalent
Knowledge:
- PC literacy, MS Outlook, Excel, and Word
Education:
- Appropriate HR qualification, CIPD certification or working towards a relevant qualification is an advantage but not essential
- Candidates with a combination of relevant experience and continued professional development training and education will also be considered.
*The above is a general outline of the requirements of the role. It is not intended to be exhaustive and may be amended as required.
Position: Accounts Assistant
Reporting To: Accountant
Job Summary: We’re looking for an organised and detail-oriented Accounts Administrator to join our growing team. This is an excellent opportunity for someone with administration or accounts experience who enjoys working in a busy office environment.
Working closely with the Accountant and wider finance team, you’ll support the day-to-day operation of the finance department across Accounts Payable, Accounts Receivable and general office administration while developing your finance career.
Key Responsibilities
Accounts Payable
- Process supplier invoices and maintain accurate records.
- Assist with supplier payment runs.
- Maintain finance files and supporting documentation.
Accounts Receivable
- Review and process customer invoices.
- Allocate customer receipts and update accounting records.
- Follow up on outstanding invoices and assist in resolving customer queries and disputes.
Finance Administration
- Provide administrative support to the finance team.
- Manage incoming post.
- Order office stationery and supplies.
- Carry out any other reasonable duties as requested by management.
Experience
- 1–2 years’ experience in an accounts, finance, or administration role, or a qualification in Business, or Finance.
- Previous experience in a commercial environment would be an advantage.
- A demonstrable track record of providing accurate administrative support.
Skills & Knowledge
- Strong organisational skills with excellent attention to detail.
- Good communication and interpersonal skills.
- Ability to prioritise workloads and meet deadlines.
- Proficient in Microsoft Outlook, Excel and Word.
- Experience using Sage 50 or similar accounting software is desirable.
Education
- Leaving Certificate or equivalent.
Why Join Us?
- Friendly and supportive team environment.
- Opportunity to gain experience across Accounts Payable and Accounts Receivable.
- Stable, established business.
- Ongoing training and development.
- Career progression opportunities within the finance function.
- Company pension.
- Bike to Work Scheme.
- Employee Assistance Programme.
- Company events.
- Free onsite parking.
Salary: Competitive salary based on experience and qualifications.
*The above details are intended to give an outline of what is involved in this position, the information supplied is not exhaustive and is subject to amendment*
Position: Customs Assistant (Entry Level)
Reporting To: Customs Team Leader
Job Summary: Start Your Career in Customs
Are you organised, detail oriented, and ready to start your career in customs or logistics?
We are looking for a reliable and motivated Customs & Logistics Assistant to join our growing team. This entry level position is ideal for someone who enjoys working with data and documents, and who wants to learn how goods move efficiently across borders between the UK and Ireland.
You will play a key role in supporting our customs and logistics team, ensuring that shipment details are accurate, documentation is complete, and everything runs smoothly behind the scenes.
Key Responsibilities
- Accurately enter shipping and customs data into internal systems.
- Review and verify paperwork to ensure all details are complete and correct.
- Assist in preparing and submitting customs documentation to HMRC and Irish Revenue.
- Communicate with internal departments and external contacts to clarify missing or unclear information.
- Track shipment progress and flag any issues or delays to the team.
- Follow company and legal procedures for handling international shipments.
What We are Looking For:
- Strong attention to detail and accuracy.
- Comfortable using computer systems and basic office software (Excel, Outlook, etc.).
- Good written and verbal communication skills.
- Willingness to learn and contribute as part of a supportive team.
- Well organised and able to manage tasks independently.
Desirable (But Not Essential):
- Previous experience in administration or data entry.
- An interest in logistics, customs, or international trade.
- (Full training will be provided, no prior customs experience required.)
Benefits:
- Bike-to-work scheme.
- Employee assistance program
- Team social events
- On-site parking
Excellent opportunities for training and career growth in customs and logistics
Salary: DOE
*The above details are intended to give an outline of what is involved in this position, the information supplied is not exhaustive and is subject to amendment*
Customer Service Agent
Independent Express Cargo – Ballycoolin, Dublin 15
Duties and responsibilities
Act as the first contact for customers
Ensure the response to any queries is prompt
General administrative tasks
Other duties as advised
Requirements
· Accuracy and attention to detail essential
· Ability to work on own initiative
This list has been supplied to give the candidate an overview of the responsibilities that will be included in this role – this is not exhaustive and is subject to amendment as required.
Salary: €DOE
Warehouse and Forklift Operative – Days/Nights available
Independent Express Cargo – Little Island, County Cork
Job description
Loading/unloading trucks, operating warehouse handling equipment, compliance with all warehouse procedures, carrying out duties as instructed.
Experience of working in a busy warehouse would be beneficial.
Excellent forklift skills, current forklift licence and manual handling certificate preferred.
*Variety of working schedules available (days, evenings, nights etc.)
Job Types: Full-time, Permanent
Benefits:
- On-site parking
Licence/Certification:
- Forklift licence (preferred)
- Manual Handling certificate (preferred)
Salary: €DOE
*The above details are intended to give an outline of what is involved in this position, the information supplied is not exhaustive and is subject to amendment.
Please apply with CV to hr@indexp.com